Admin Assistant

Full-time Admin Assistant with

HR Admin experience

based in Aylesbury, Buckinghamshire

Are you looking for a full-time [or would consider job-share] role?

Are you an experienced administrator?

Are you looking for a new challenge?

Yes? Then please read on …

About us

We are a small, but busy HR consultancy, based in the Smeaton Road area, Aylesbury, looking for you to join us on a full-time basis or job share, on-site Administrative Assistant. Our company provides HR services to a range of SMEs, mainly in the south east. We have clients in all sectors as well as the private care sector. We manage a full range of HR services for our clients, from recruitment through to exiting the business.

Our Admin Assistant will report to the MD on a day-to-day basis, providing a general office administrator service and specifically ensuring that HR processes are followed on behalf of clients. You will be confident to work on your own and manage your time effectively.

What skills, knowledge, experience are needed?

  • Experienced in roles that require HR administration, such as pre-employment checks, maintaining personnel records, including holidays and sickness absence, family friendly leave. You may have worked as an administrator in finance, HR, or for a senior manager where you had responsibility for HR or people in the team
  • You know the importance and security for client-sensitive personal and confidential information including offers and contracts, disciplinary and grievance information
  • An experienced MS Office user, your Word skills are at an advanced level to format or amend documents, generate contents/indexes, hyperlinks, automatic numbering
  • In order to produce, review and proof-read documents, you have a good command of English, including grammar and spelling
  • Working on your own is not a problem and your time management, planning and organisational skills help you prioritise the many tasks our clients require in a timely manner
  • You are comfortable and confident on the phone or face-to-face with  clients or suppliers such as payroll and pensions providers
  • To support consultants and administrators who work remotely, yours is the friendly voice on the end of the phone
  • The company uses software and apps to manage HR processes, share documents and keep records such as timesheets and task management. You are IT-literate with the ability to quickly learn different software packages. Ideally you are a Mac user.
  • Attention to detail is important, not only in producing word-processed documents, but when carrying out tasks requiring you to follow processes and procedures.
  • The general admin role will include various tasks including managing stationery, cleaning, printing, all within budget and raising invoices on occasion.

Who are you?

A happy, person with a responsible attitude to work, trustworthy, reliable and punctual. You are a people person and comfortably speak with anyone at any level in a business. You are not afraid to tackle jobs that are mundane or complex, or that require creativity, and will follow through tasks to completion. You easily prioritise important from urgent tasks. Your telephone manner is professional, confident but friendly. You enjoy working with people but when faced with a difficult situation, you remain firm. You understand the need for confidentiality at all times to safeguard our clients, their families and employees.

What are the terms?

Working time : Monday to Friday, 37.5 hours per week will consider some flexibility

Salary :  Full-time : £19,500 p.a. dependent on experience

Statutory holidays :  5.6 weeks  (28 days inclusive of bank holidays)

How do I find out more?

Click here to send a message leaving your name, mobile number, email address and quote EMB-AdminOCT2017. We will contact you or send a job description and application form if you wish to apply.

This post operates a strictly non-smoking environment

Closing date : 18th November 2017


No agencies please

Embrace HR Limited is not an agency. We recruit directly for our clients.


Embrace HR Limited is the proud winner of the SME Buckinghamshire Business Awards 2017

Based in Aylesbury, Buckinghamshire, Embrace HR supports business owners who do not have their own HR department or those that do but need help from time to time. We also work across the Home Counties of Oxfordshire, Bedfordshire and Hertfordshire, and also SMEs based in London.


Gloucester – carer / buddy


Please contact us now and quote GL-CW2017.

This is a full-time position with a fixed term contract for one year, for a Rehab Assistant/ Carer / Buddy in Gloucester who has a cheerful and positive outlook, is proactive, reliable, trustworthy and a good communicator.


Working Time

School Term : 30 hours per week (split shift): Monday to Friday 7:30 am to 9:30am / 3:30pm to 7:30 pm

School Holidays: 40 hours per week: Monday to Friday – times to be mutually agreed and flexibility required for these hours and additional hours when required.

Additional hours when accompanying family on holiday, for supervision and training



£11.00 per hour – Sunday to Friday 7:00 am to 8:00 pm

£13:00 per hour – Monday to Friday 8:00 pm to 7:00 am (this rate applies to overnight on family holidays).  Sleeping nights at NMW or National Living Wage will apply


About the job

Our client is an adolescent boy who has Cerebral Palsy and lives at home in Gloucester with his mum, dad and younger brother.  He has a physical disability and is a wheelchair user.  He is dependent for all aspects of his care.   He has good day to day understanding and communicates by vocalisation, facial expression and via an Eye gaze communicator.

You will work within the family home, as well as supporting him with activities in the community and on family holidays to assist with client care, this could be outside of the UK and for up to two weeks.

A current, clean driver’s licence is a requirement as you will be expected to drive the client’s vehicle.


You should be able to demonstrate the ability to work effectively as part of a team, to attend team meetings, supervisions and training as appropriate, and to ensure a safe and consistent approach to the client’s care.

You will assist our client in all aspects of daily living, (personal, domestic, social/leisure and vocational, this will involve the use of a range of specialized equipment for example, hoists, postural seating systems and communication aids etc,) with the object of assisting his parents to meet his care needs, carry out his therapy programmes and in enabling him to pursue a fulfilling lifestyle.  You will also prepare meals and drinks for the client when required.

  • You will also assist our client during Hydrotherapy sessions, so confidence in the water is a requirement of the role.
  •  It is of prime importance for the Rehab Assistant/Carer/Buddy to facilitate our clients independence at all times, respecting confidentiality and privacy of our client and his family at all times.

We are looking for the right person and will provide supervision, guidance and required training, you will be comfortable working in a home with two small family dogs.


About you and your experience

  • Confident in water.
  • Clean UK driving license
  • Availability to attend family holidays, supervision and training when required.
  • Happy to work in a home with pet dogs.
  • Proactive, encouraging approach and aptitude to work with young people with complex needs.
  • Reliable, trustworthy and a good communicator, sensitive to the needs and wishes of our client.
  • Able to work flexibly, use initiative and learn new skills through training and instruction as agreed with the client/his parents/case manager.
  • To have a positive outlook, cheerful disposition along with a sense of humour
  • * Physically fit – even with specialist equipment in place and appropriate training, it is important that you are physically fit and able to use a hoist. A Handling Management Plan designed to reduce the risk of handling injuries may require you to bend, kneel, squat or lunge to ensure good posture during handling tasks.
  • Responsible attitude with a respect for confidentiality and client/family privacy at all times.
  • Some experience in providing care and carrying out therapy programmes is desirable
  • An Enhanced DBS is a requirement of the post. A conviction will not necessarily prevent you from being employed


This post operates a non-smoking environment at all times.


Are you the right person for the job? Is the job right for you?

We would love to hear from you so send us your CV and covering letter.


 No agencies please.

*The Employer claims exemption under the Equality Act 2010

Send your covering letter and CV, quote reference GL-CW2017 to recruitment@embracehr.co.uk or contact us here for an application pack.