Admin Assistant

Full-time Admin Assistant with

HR Admin experience

based in Aylesbury, Buckinghamshire

Are you looking for a full-time [or would consider job-share] role?

Are you an experienced administrator?

Are you looking for a new challenge?

Yes? Then please read on …

About us

We are a small, but busy HR consultancy, based in the Smeaton Road area, Aylesbury, looking for you to join us on a full-time basis or job share, on-site Administrative Assistant. Our company provides HR services to a range of SMEs, mainly in the south east. We have clients in all sectors as well as the private care sector. We manage a full range of HR services for our clients, from recruitment through to exiting the business.

Our Admin Assistant will report to the MD on a day-to-day basis, providing a general office administrator service and specifically ensuring that HR processes are followed on behalf of clients. You will be confident to work on your own and manage your time effectively.

What skills, knowledge, experience are needed?

  • Experienced in roles that require HR administration, such as pre-employment checks, maintaining personnel records, including holidays and sickness absence, family friendly leave. You may have worked as an administrator in finance, HR, or for a senior manager where you had responsibility for HR or people in the team
  • You know the importance and security for client-sensitive personal and confidential information including offers and contracts, disciplinary and grievance information
  • An experienced MS Office user, your Word skills are at an advanced level to format or amend documents, generate contents/indexes, hyperlinks, automatic numbering
  • In order to produce, review and proof-read documents, you have a good command of English, including grammar and spelling
  • Working on your own is not a problem and your time management, planning and organisational skills help you prioritise the many tasks our clients require in a timely manner
  • You are comfortable and confident on the phone or face-to-face with  clients or suppliers such as payroll and pensions providers
  • To support consultants and administrators who work remotely, yours is the friendly voice on the end of the phone
  • The company uses software and apps to manage HR processes, share documents and keep records such as timesheets and task management. You are IT-literate with the ability to quickly learn different software packages. Ideally you are a Mac user.
  • Attention to detail is important, not only in producing word-processed documents, but when carrying out tasks requiring you to follow processes and procedures.
  • The general admin role will include various tasks including managing stationery, cleaning, printing, all within budget and raising invoices on occasion.

Who are you?

A happy, person with a responsible attitude to work, trustworthy, reliable and punctual. You are a people person and comfortably speak with anyone at any level in a business. You are not afraid to tackle jobs that are mundane or complex, or that require creativity, and will follow through tasks to completion. You easily prioritise important from urgent tasks. Your telephone manner is professional, confident but friendly. You enjoy working with people but when faced with a difficult situation, you remain firm. You understand the need for confidentiality at all times to safeguard our clients, their families and employees.

What are the terms?

Working time : Monday to Friday, 37.5 hours per week will consider some flexibility

Salary :  Full-time : £19,500 p.a. dependent on experience

Statutory holidays :  5.6 weeks  (28 days inclusive of bank holidays)

How do I find out more?

Click here to send a message leaving your name, mobile number, email address and quote EMB-AdminOCT2017. We will contact you or send a job description and application form if you wish to apply.

This post operates a strictly non-smoking environment

Closing date : 18th November 2017


No agencies please

Embrace HR Limited is not an agency. We recruit directly for our clients.


Embrace HR Limited is the proud winner of the SME Buckinghamshire Business Awards 2017

Based in Aylesbury, Buckinghamshire, Embrace HR supports business owners who do not have their own HR department or those that do but need help from time to time. We also work across the Home Counties of Oxfordshire, Bedfordshire and Hertfordshire, and also SMEs based in London.