Embrace HR offers qualified HR Administrators as your first port of call for your complex care HR queries. Our professional expertise is coupled with knowledge of the specific HR requirements needed in the care sector.

Outsource Record Keeping

Anyone working within the care sector knows that record keeping and documentation is required to evidence CQC standards and legal requirements. Our core business is providing HR advice and support, including necessary record keeping, to comply with legal requirements.

We take care of the HR associated with employees working with clients, whilst Case Managers and Deputies and therapists concentrate on the care of the client.

Outsourcing HR administration offers a valuable way to gain external expertise, add value and reduce the workload. As HR professionals who understand the nuances of the care sector, Embrace HR can take a weight off your shoulders. You can trust us to draft, store and maintain employee records in a secure system, where they can be easily retrieved, as required.

Employee Records

Our HR Administrators use General Data Protection Regulation (GDPR) compliant HR software to set up and securely store employee records. We draft documentation including offer letters, contracts of employment, handbooks, and more, and upload them to the system when they have been approved and signed by all parties. The documents are easily retrievable by managers and employees.

Supporting documentation, including those required for onboarding, such as references, DBS checks, driving licence, medical forms and residency documentation, are uploaded onto the record. These are retained for as long as is necessary. We undertake annual checks on specific documents such as drivers licences and DBS checks, to ensure they remain valid.

Performance reviews and other documentation relating to the employee is stored in their record. This includes holiday entitlement and leave taken, along with records of sickness and other absences.

Accessing Information

Employee records contain personal information, so access must be controlled. The employee has a legal right to submit a request to see the information held in their file. In the vast majority of cases, this is permitted. The Case Manager, who is normally the line manager, can access some information on the HR system or request HR metrics. Controlled access to our HR system allows Individuals to keep their personal information up to date.

With flexible retainers and transparent pricing, Embrace HR offers a convenient way for case managers to benefit from HR expertise and practical HR administration.

Get in touch to find out how we can support you and your care team today or call us on:

01296 761 288

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